When files were last modified
Active <1 yr 2 GB (1%) Recent 1–3 yr 266 MB (0%) Ageing 3–5 yr 1 GB (0%) Stale 5+ yr 284 GB (99%)
Age bandSizeFiles%
Active <1 yr2 GB5k1%
Recent 1–3 yr266 MB23k0%
Ageing 3–5 yr1 GB30k0%
Stale 5+ yr284 GB514k99%
Directory breakdown — click to expand subdirectories
Age →  Active <1 yr Recent 1–3 yr Ageing 3–5 yr Stale 5+ yr
Type →  Video Creative Email / PST Archive Document Image Engineering / BI
JCM Shared Documents
124k files 110 GB
Marketing
18k files 69 GB
Manufacturing
268k files 49 GB
Users
75k files 29 GB
Business Finance
73k files 15 GB
Research & Development
4k files 4 GB
Sales
830 files 3 GB
JCM Applications
299 files 3 GB
System Volume Information
98 files 2 GB
ExportSales
4k files 2 GB
🔒 HR restricted — not shown 2 GB
Files that cannot go directly to SharePoint

These file types require specialist routing — Exchange Online, PDM, cold storage, or deletion. Locations are shown by folder; sensitive directories are excluded from this view.

PST / Email Archives
1 GB
.pst .ost
Route to Exchange Online via M365 Import Service — not SharePoint.
Top directories
Users\reevesn1 GB
JCM Shared Documents\All Staff Documents28 MB
Manufacturing\Machine Tools0 MB
CAD & Engineering Files
14 GB
.sldprt .sldasm .dwg .step .dxf
SolidWorks → PDM/PDM Standard. AutoCAD/DXF → verify DMS. No SharePoint preview.
Top directories
Users\reevesn9 GB
Users\Martyn2 GB
Manufacturing\Project Directory852 MB
Manufacturing\Machine Tools522 MB
Manufacturing\New Generation NEPTUNE508 MB
JCM Shared Documents\All Staff Documents440 MB
Manufacturing\Lucian436 MB
Research & Development\NEW PRODUCT DEVELOPMENT211 MB
Video Files
21 GB
.avi .mp4 .mov .cine .mts .mxf
Specialist codecs (.cine, .mxf, .r3d) to cold storage. Verify all formats before migrating.
Top directories
Marketing\Website10 GB
Manufacturing\Software3 GB
JCM Shared Documents\All Staff Documents3 GB
Sales\1) Pipelines PS2 GB
Research & Development\NEW PRODUCT DEVELOPMENT2 GB
Marketing\HELEN - DO NOT DELETE468 MB
Users\reevesn466 MB
Manufacturing\Videos423 MB
Creative Suite Files
17 GB
.psd .ai .indd .eps
No native SharePoint preview. Consider a Digital Asset Management platform.
Top directories
Marketing\HELEN - DO NOT DELETE13 GB
Marketing\Website2 GB
Research & Development\NEW PRODUCT DEVELOPMENT472 MB
Marketing\Instruction Manuals337 MB
Marketing\Logos277 MB
Marketing\1. JCM 2018228 MB
JCM Shared Documents\All Staff Documents196 MB
Manufacturing\Project Directory99 MB
Database Files
2 GB
.mdb .accdb
Standalone .mdb/.accdb files are not suitable for SharePoint migration.
Top directories
JCM Applications\Databases2 GB
JCM Applications\Order System156 MB
JCM Shared Documents\All Staff Documents108 MB
Marketing\HELEN - DO NOT DELETE26 MB
Business Finance\SEATINGSOLUTIONS4 MB
Manufacturing\Machine Tools2 MB
Marketing\T&B1 MB
Manufacturing\AlphaCam0 MB
Installers & Executables
6 GB
.exe .msi .cab
Route to Intune/SCCM software library or delete. Not a SharePoint target.
Top directories
Manufacturing\Lucian2 GB
Manufacturing\Software2 GB
Marketing\HELEN - DO NOT DELETE791 MB
JCM Shared Documents\All Staff Documents441 MB
Manufacturing\Machine Tools378 MB
Users\Martyn45 MB
Business Finance\Temporary Notes Andrew42 MB
Business Finance\SageAccounts2013PPDUpdate.exe35 MB
Storage breakdown by category
Document .pdf .docx .xlsx .pptx
111 GB 38%
Other
50 GB 17%
Image .jpg .tif .png .nef
47 GB 16%
Video .mp4 .mov .avi .mts .cine
22 GB 8%
Creative .psd .ai .indd .eps
17 GB 6%
Archive .zip .bak .cab .iso
16 GB 6%
Engineering / BI .sldasm .sldprt .bip .dwg
14 GB 5%
System .exe .dll .dat .tmp
7 GB 3%
Email / PST .pst .ost .msg
3 GB 1%